Saturday, June 2, 2012

Book Notes, A Book summary on the Book Eat That Frog by Brian Tracy

Fashion Merchandising Masters Degree - Book Notes, A Book summary on the Book Eat That Frog by Brian Tracy
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Have you ever heard the phrase "eat that frog?" I never did until I read the book Eat That Frog, 21 Great Ways to Stop Procrastinating and Get More Done in Less Time, by Brian Tracy.

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How is Book Notes, A Book summary on the Book Eat That Frog by Brian Tracy

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According to Brian, eating your frog is about tackling your most important, daunting tasks, and getting them done. The understanding is similar to how you eat an elephant...one bite at a time. Brian's main point is that you eat your most ugliest frog first, the next ugliest, and so on, until all your frogs are done. When you "eat your frog," you feel empowered, happier, energized, and are more productive, i.e., you get more done.

The ideas Brian shares in his book are ideas he has picked up from 30 years of studying time administration and has incorporated into his own life. Brain says that time administration is life management, so these ideas apply to any aspect of your life, especially your firm when you're just getting started and working on it part time. The idea is to take operate over what you do and choose the foremost tasks over the unimportant. This is a key determinate of success.

Here is a overview of each principle Brian covers in his book.

Principle 1: Set the Table

This principle is about determining what you want to accomplish. It's about getting clarity about your goals and objectives. One of the biggest reasons citizen procrastinate is vagueness and obscuring about what they want to do. Brian introduces his first Rule of Success: Think on paper. Do you know that citizen who have clear written goals accomplish 5 to 10 times more than citizen who don't?

Brian has a seven step method for setting and achieving goals:

1. Rule exactly what you want to do (one of the worst time wasters is doing something well that doesn't need to be at all).

2. Write your goal down. Writing your goal down crystallizes and put power behind it because it becomes real.

3. Set a deadline on you goal. This gives you a sense of crisis with a starting and end.

4. Make a list of all things you think you need to do to accomplish the goal. A visual picture give you a path to result and increases the likelihood of success.

5. Manufacture the list into a plan by priority and sequence. You can draw a map of your plan like a flow chart to help you visualize the steps.

6. Take performance immediately. "Execution is everything."

7. Rule to do something everyday that takes you closer to your goal. Schedule your activities and never miss a day.

Having clear written goals affects your thinking and motivates and drives you into action. Written goals stimulate creativity, issue energy, help you overcome procrastination, and give you enthusiasm. Think about your goals and delineate them everyday and take action.

Principle 2: Plan Each Day in Advance

This is basically manufacture a to-do list. Just like eating an elephant, you eat a frog one bite at a time. Break you task down into steps. "Thinking and planning unlock your thinking powers, trigger you creativity, and increase your thinking and bodily energies."

The better you plan, the easier to overcome procrastination, to get started, and to keep going. Brian claims that every puny you spend planning will save as much as ten minutes in execution. So if you spend 10 to 12 minutes planning, you'll save at least 2 hours (100-120 minutes) in wasted time and attempt - very impressive.

Brian's introduces the Six P method for this principle: permissible prior planning prevents poor performance. His tips are: All you need is paper and pen. Always work from a list - if something new comes up, add it to the list. Keep a expert list of everything. Make a list for distinct purposes. Keep a monthly list, which you make at the end of each month for the following month. Keep a weekly list, which you make at the end of the week for the following week. Keep a daily list, which you make as the end of the day for the following day.

The lists feed off each other. Check off items as you unblemished them. Checking the items off gives you a visual report of accomplishment and motivates you to keep going.

Follow the 10/90 Rule of personal effectiveness, which says if you spend the first 10% of your time planning and organizing your work before you begin, you'll save 90% of time getting the work done when you start.

Principle 3: Apply the 80/20 Rule

This principle says that 20% of your activities will inventory for 80% of your results, even when all your activities take the same estimate of time to do. The activities that give you the most return on your investment are your frogs. Where you focus your time is the discrepancy between being busy and accomplishing something. You want to eliminate or spend less time on your low-value tasks. Your most indispensable tasks are the hardest and most complex, but give you the most bang for you time, so ask yourself if the task is a 20% task. Brian's rule here is "Resist the temptation to clear up small thing first."

Once you begin working on your hardest task, you become motivated to unblemished it. "A part of you mind loves to be busy working on indispensable tasks that can really make a difference. Your job is to feed this part of your mind continually."

Thinking of starting and finishing an foremost task motivates and helps you overcome procrastination. An foremost fact to remember is that "The estimate of time required to unblemished an foremost job is the same time it takes to do an unimportant job."

Principle 4: reconsider the Consequences

"The mark of a classic thinker is his or her capability to accurately predict the consequences of doing or not doing anything." thinking straight through the consequences gives you an idea if an performance is foremost and is a way to Rule the significance of a task. Any foremost task will have long-term possible consequences.

Dr Edward Banfield, from Harvard University, complete that "the long-time perspective is the most precise particular predictor of upward collective and economic mobility in America" (a rare trait in our instant gratification world). Your attitude towards time has an impact on your behavior and choices. thinking about the long-term impact will help you make better decisions, thus, one of Brian's rules: "Long-term thinking improves short-term decision making."

Having a time to come orientation (5, 10, 20 years out) will allow you to analyze choices and will make your behaviors consistent with the time to come you want. Ask yourself, "What are the possible consequences of doing or not doing this task?"

Brian's follow-on rule is "Future intent influences and often determines gift actions." The clearer you are on your time to come intentions, the better clarity on what to do at the gift moment. Having a clear understanding of your time to come intention helps you rate a task, delay gratification, and make the indispensable sacrifices in the future. Be willing to do what others aren't so you can have what others want later...greater rewards are in the long-term.

Dennis Waitley, a motivational speaker says, "Failures do what is tension-relieving while winners do what is goal achieving." Make foremost tasks a top priority and start them now. Time is passing anyway, so Rule how you will spend it and where you want to end up. thinking about the consequences of your choices, decisions, and behaviors is the best way to Rule your priorities.

Principle 5: institution the Abcde method Continually

The Abcde method is a priority setting technique to help you be more efficient and effective. The installation behind the technique is that the more you spend in planning and setting priorities, the more foremost things you will do and do faster once you start.

You start by listing all things you have to do for the day and categorize all things into A, B, C, D, or E.

An "A" is something that is very foremost that you must do or there will be serious consequences (this is your frog.) A "B" is something you should do that has mild consequences (Brian calls these your tadpoles). A "C" is something that would be nice to do but there are no consequences. A "D" is something that you can delegate to someone, which frees up time for you to work your A. An "E" is something you can eliminate because it makes not discrepancy at all.

Discipline yourself to work your A and stay on it until it is complete. If you have more than one task in each category, label the most foremost A1, the next A2, etc., and do the same for the other categories. Never do a B before an A, or a C before a B.

Principle 6: Focus on Key result Areas

This principle is about focusing on what you are working towards. Every job can be broken down into "key result areas," which are results you must accomplish and for which you are responsible. For example, the key result areas for administration are planning, organizing, staffing, delegating, supervising, measuring, and reporting.

Identify your key result areas and list your responsibilities for each. Then grade yourself on a scale of 1-10 in each result area. Where are you strong? Where are you weak? Are you getting results or under performing? Brian's rule for this area is "Your weakest key result area sets the height at which you can use all your other skills and abilities." Essentially, your weakest area limits your wide performance.

This leads to other suspect citizen procrastinate-they avoid things where they have performed poorly in the past. Procrastination doesn't regularly happen in an area you're good in. Ask yourself, "What one skill, if I industrialized and did in an excellent fashion, would have the most confident impact in my career" (or life, or business)? Ask those nearby you. Then set a goal to enhance in that weak area.

Principle 7: Obey the Law of Forced Efficiency

"There is never sufficient time to do everything, but there is Always sufficient time to do the most foremost thing." Brian's rule that applies here is "There will never be sufficient time to do all things you have to do." (That's a hard pill to swallow and something we probably subconsciously know but don't accept.) A fact Brian states in his book is that the mean person is working at 110-130% of capacity, which means you will never get caught up. So that means you need to stay on top of your most foremost responsibilities.

People create more stress for themselves when they procrastinate and put themselves under the pressure of a deadline. When you're up against a deadline, you tend to make more mistakes. The questions to ask yourself on a regular basis are:

1. What are my highest value activities?
2. What can I, and only I, do that, if done well, will make a real difference?
3. What is the most indispensable use of my time right now?

The answers to these questions will identify your biggest frog at the moment. "Do first things first and second things not at all."

Principle 8: put in order wholly Before You Begin

This principle means making ready and having all things you need ready before you begin your task. Have all things you need effortlessly ready in front of you. Take off all things that's not going to help you. create a workspace you'll enjoy working in.

Principle 9: Do Your Homework

"Learn what you need to learn so that you can do your work in an excellent fashion."

Other reasons for procrastination are feelings of inadequacy, lack of confidence, and lack of competence in a key area of a task. To overcome these issues, work on your development. Professional development is one of the best time savers there is. Brian's rule here is "Continuous studying is the minimum requirement for success in any field." Keep on enhancing your skills.

Principle 10: Leverage Your special Talents

Identify your unique skills and commit yourself to becoming good in these areas, then apply your knowledge and skills (no one can ever take those away). Ask yourself, "What am I really good at?" "What do I enjoy the most about my work?" "What has been most responsible for my success in the past?" "If I could do any job at all, what job would it be?" Focus on your best energies and abilities.

Principle 11: identify Your Key Constraints

Limiting factors sway how quickly and how well you get your task done. They are the indispensable path or choke point to achieving your goal. identify your limiting factors by asking yourself what is holding you back, then focus on alleviating those factors as much as possible. Getting rid of those limiting factors regularly brings more develop in a shorter time than anyone else.

The 80/20 Rule applies here too-80% of the constraints are internal, only 20% are external. Those constraints can be as easy as a understanding or belief. Accept accountability and get rid of your constraint.

Principle 12: Take it One Oil Barrel at a Time

A saying about tackling anyone is "by the yard, it's hard, but inch by inch, it's a cinch." Taking an "one oil barrel at a time" is the same concept. Brian talks about a trip in Algeria straight through the Sahara Desert. Because of the vastness of the desert and the lack of landmarks, the French had placed empty oil barrels on the road as markers. The barrels were placed 5 kilometers apart, so you could Always see the next barrel. So the meaning of this principle is to go as far as you can see, and when you get there, you can see farther. Step out on faith, have confidence, and the next step will become clear.

Principle 13: Put Pressure on Yourself

The intent behind this principle is to take charge of you life before you end up waiting for a salvage that will never come. Be a leader, person who can work without supervision, which agreeing to Brian is only about 2% of people. Set standards for yourself higher than you would for others and go the extra mile.

This is all about self-esteem, which is your credit of yourself, as defined by psychologist Nathaniel Brandon. all things you do affects your self esteem. Push yourself and you'll feel better about you.

Principle 14: Maximize Your Personal Powers

Physical, mental, and emotional energies make up your personal carrying out and productivity. So guard and raise your power level. Rest when you need to. When you're rested, you get much more done.

A general rule is that productivity tends to decline after about 8-9 hours. identify the times you are at your best and use that time to work on your frogs. Take time out to rest, rejuvenate, eat well, and exercise.

Principle 15: Motivate Yourself Into Action

This principle is about controlling your thoughts and being your own cheerleader. Coach and encourage yourself. How you talk to yourself determines your emotional response.

How you elaborate things that happen to you determines how you feel. How you feel can motivate or de-motivate you. become an optimist and don't let setbacks and negativity sway your mood.

"In study after study, psychologists have carefully that 'optimism' is the most foremost capability you can Manufacture for personal and Professional success and happiness."

Brian identifies 3 behaviors of an optimist.

1. Look for the good in every situation.
2. Seek the indispensable chapter in every setback or difficulty.
3. Look for the solution to every problem.

When you visualize your goals and talk to yourself positively, you feel focused, energized, confident, creative, and have a greater sense of operate and personal power.

Principle 16: institution Creative Procrastination

This is a personal carrying out principle about putting off doing smaller, less ugly frogs. Ultimately, you can't do all things (remember Principle 7, Obey the Law for Force Efficiency?), so procrastinate on low value activities (bonus: you get to choose which ones).

This is a matter of setting priorities, something you do more of and sooner, and setting "posteriorities," something you do less of and later. The rule that applies here is "You can set your time and your life under operate only to the degree to which you terminate lower value activities."

Say "no" to low value use of your time and life and say "no" early and often, because you don't have spare time. Thoughtfully and deliberately Rule what things you are not going to do right now. Avoid the unconscious tendency to procrastinate on the big, hard, valuable, foremost tasks.

You are responsible for evaluating your activities and identifying those that are time-consuming with not real value. Get rid of them or delegate them (um, sounds like Principle 5, institution the Abcde Method). institution "zero-based thinking." Ask yourself, "If I was not doing this already, knowing what I now know, would I get into it again today?" If you get a yes answer, it's an "E."

Principle 17: Do the Most Difficult Task First

This is the hardest, most difficult principle because you're "eating your frog." Brian outlines 7 steps to gain this skill (these steps are a nice overview of the some of the ideas we have already covered):

1. At the end of the day/weekend, make a list of all things you have to do the next day. 2. delineate the list using the Abcde method combined with the 80/20 rule. 3. opt you A1 task, the one with the most severe consequences. 4. Get all things you need to start and terminate the task; get it ready to start the next morning. 5. Clear your workspace so you're only ready to start your A1 task. 6. Discipline yourself to get up, get ready, and start the task without interruptions before you do anyone else. 7. Do this for 21 days (creates the habit).

When you get into the habit of doing the most difficult task first, you'll double your productivity in less than a month, and you'll break the habit of procrastination.

Learn to say "Just for today," as you're developing your new habit. "Just for today, I will plan, prepare, and start on my most difficult task before I do anyone else."

Principle 18: Slice and Dice the Task

This principle is the "salami slice" approach to getting work done. Do one slice of the task at a time. Psychologically, it's easier to do a smaller piece that to start on the whole job-like eating an elephant. We tend to want to do other slice when we get done with one. citizen have a deep subconscious need to bring finality to a task, the "urge to completion." We feel happier and more considerable when we start and terminate a task because endorphins are released-the bigger the task, the bigger the sense of accomplishment.

This approach is also known as the "Swiss cheese" method; you punch a hole in the task by spending a specific estimate of time on the task.

Principle 19: create Large Chunks of Time

This principle is about scheduling time to work on large tasks. To make indispensable develop on your tasks, you need blocks of high-value, high productivity time. The key is to plan your day in develop and Schedule fixed blocks of time, especially for things you don't enjoy doing. Make an appointment with yourself (sounds a lot like Principle 2, Plan Each Day in Advance).

Eliminate distractions and work nonstop. "Deliberately and creatively Manufacture the concentrated time periods you need to get your key jobs done well and on schedule."

Principle 20: Manufacture a Sense of Urgency

The basis of this principle is to be action-oriented. A sense of crisis is an "inner drive and desire to get on with the job quickly and get it done fast." Take the time to think, plan, and set priorities, then work them. create a thinking state of "flow," which is the "highest human state of carrying out and productivity."

In the "flow" state, you feel elated, clear, calm, efficient, happy, and accurate. all things you do seems effortless. You function at a higher plane of clarity, creativity, and competence. You are more sensitive and aware.

Developing a "sense of urgency" triggers the flow state. Race against yourself; Manufacture a "bias for action." Manufacture a fast tempo which goes hand and hand with success.

When you become action-oriented, you trigger the "Momentum Principle of Success." You end up using less power to keep captivating than the power it takes to get started. The faster you move, the more power you have, and the more you get done. Repeat to yourself, "Do it now!" When you find yourself distracted, tell yourself, "Back to work!"

Principle 21: particular Hand Every Task

This principle is about concentrating single-mindedly on your frog until it's done, which is the key to high level carrying out and personal productivity. Hard, concentrated work precedes every great achievement. You can sacrifice the time to terminate a task by 50% or more when you join single-mindedly, agreeing to Brian.

Starting and stopping can increase the time to terminate a task by an estimated 500% because you have to get reacquainted with the task and overcome inertia to get started again. When you stop, you break the cycle and move backwards. Manufacture momentum by getting into a "productive work rhythm." "The more you discipline yourself to working non-stop on a particular task, the more you move transmit along the 'efficiency curve.'" You get more high capability work done in less time.

Success requires self-discipline, self-mastery, and self control. Elbert Hubbard defines self-discipline as "the capability to make yourself do what you should do when you should do it, either you feel like it or not." Starting, persisting, and finishing a task is a true test of character, will, and resolve. Persistence is self-discipline in action. You end up liking and respecting yourself better. You shape and mold your character and become a classic person.

Conclusion

There you have it, 21 ideas for overcoming procrastination so you can "eat your frog." As a result of integrating these ideas into your work habits, you will be happy, satisfied, feel a sense of personal power and effectiveness, and will become a great success. Fortunately, all this ideas can be learned straight through repetition. As a recap, here they are:

1. Set the table.
2. Plan every day in advance.
3. Apply the 80/20 rule to everything.
4. reconsider the consequences.
5. institution the Abcde method continually.
6. Focus on key result areas.
7. Obey the Law of Forced Efficiency.
8. put in order wholly before you begin.
9. Do you homework.
10. Leverage your key special talents.
11. identify your key restraints.
12. Take it one oil barrel at a time.
13. Put the pressure on yourself.
14. Maximize your personal powers.
15. Motivate yourself into action.
16. institution creative procrastination.
17. Do the most difficult task first.
18. Slice and dice the task.
19. create large chunks of time.
20. Manufacture a sense of urgency.
21. Single-handle every task.

I suggest you read the book. Don't let the estimate 21 scare you. The book is an easy read and Brian gets right to the point-no extra fluff. You'll gain a better understanding of the principles, and the better you understand them, the better you'll be able to apply them to your firm and life. The advantage is you get to successfully "Eat that frog!"

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